Do I have to move my old database over by hand?

No. You can start with the current requests or upload the list of clients as one file — we will help. New enquiries attach themselves to the old ones by phone number.

How does the organizer’s section in the guest app work?

At every one of your events the guests open a link or the code on the table. Your studio’s block appears in the guest’s main menu — the logo, a description and a link to your site.

What do coordinators see, and what does only the owner see?

Coordinators see the expense estimate, the timing, the guests and the tasks. The agency’s earnings, income and the history of changes are seen only by the owner and administrators.

What if our agency already has a working site?

Use just the cabinet and the pipeline: our enquiry form can go on your current site as a small block.

How do guests get into the app?

By link or by the code on the table — it opens straight on the phone.

Who owns the client databases and the data?

Your organization, exclusively. We neither pass on nor show your commercial data to anyone.

One working system for a wedding and event agency

Your whole agency: from the first request to hundreds of guests in the app

The public site brings clients in from search, the pipeline takes them to a signed contract, and a won deal becomes an event with a budget, table plan and team on the spot. No spreadsheets, no copying by hand.

Create an organization — free See how it works

How it worksThe journey of an agency and one request

Step 1 · Site and requests from search

A ready-made agency site that promotes you on its own

No developers to hire and no third-party builders to pay for. The cabinet already has a polished site made of 17 ready blocks: portfolio, services, team and prices.

Works on your own address — events-studio.com — or on a free name.geteventhub.app. We set up the secure connection ourselves.
Set up so that people find you in search, and it speaks several languages.
The phone number and the details of the request land in your e-mail and messengers right away.

Step 2 · The request form

A request form that asks the right questions

One form for the whole agency: on your page, behind a link in Instagram and WhatsApp, and on your own website. Every answer lands on the requests board as a ready card.

Start from a ready set of questions — date, city, guests, budget, the kind of event — then add your own: lists, checkboxes, text.
Choose which fields are required, hide the ones you do not need, put two fields in one row.
Its own look, or the one of your page: ready-made styles, colours, fonts, corners.
On your site with one script: as a block in the page, on a button you already have, or as a floating button.

Step 3 · A pipeline instead of a list

Control over every request and a single book of clients

A manager sees only the projects handed to them, while the owner keeps the whole pipeline in view. A reminder two hours ahead means no meeting with a couple gets missed.

Your own deal stages and a note of where the client came from: the site, social media, a recommendation.
A smart client book: a returning client is recognised by their phone number — the history of every celebration of the family gathers on one screen.

Step 4 · The deal is closed

This is where any CRM ends. And where EventHub’s magic begins

A won request is not filed away — one click turns it into a complete working space for the event.

A hall plan and guest seating — with diets and children in mind
A minute-by-minute timeline of the day with coordinators and locations
An estimate, tasks with checklists and a team chat
The agency’s team joins the event on its own — coordinators, decorators and the client, each with their own access

Step 5 · Money

The team sees the estimate. Only you see what the agency earns

An agency’s biggest fear is a client or a supplier catching sight of the commission by accident. In EventHub the agency’s fee lives apart from the estimate, in a closed part of the cabinet.

Coordinators keep the expenses; the agency’s earnings are seen by the owner and admins only.
Reports in several currencies, the average cheque and profit by season on clear charts.
You can see who changed an amount, a status or an assignee, and when.

Event estimate

€28,000

the whole team sees it

Agency fee

€6,400

owner and admins only

Visits to the site

Requests from one evening

Spent on advertising

€0

Step 6 · Growth without advertising

Your events sell your services by themselves

At every event the guests open the app on their phone. They find their table, check the menu and the timing, upload photos.

The organizer’s section in every guest’s phone: the studio’s card with a link to the portfolio and an “Organize an event like this” button.
Guests see flawless organization in the moment of the celebration — and invite you to their own.
A hundred guests at a wedding are a hundred people who already know how you work.

Mira, the assistant

Ask in plain words — Mira puts the summary together instantly

“How many weddings are in progress for July?”, “Which coordinators are behind on their estimates?”, “What is the net profit for the quarter?”. Mira looks at the whole organization at once, helps you keep to deadlines and understands voice.

Comparison

Why spreadsheets and ordinary CRMs no longer work

Criterion	Spreadsheets and messengers	Ordinary CRM	EventHub Organizations
Agency site and taking requests	A site builder for a separate fee	A form on someone else’s site	A built-in site on your own address, ready for search
What happens after the contract is signed?	Data is copied over by hand	The deal is closed, the work happens outside the CRM	The request becomes an event at once
Guest seating and the timeline	No: paper or a separate program	No	Interactive tables, print, timing
An app for guests	No	No	Opens by link, with your logo
The agency’s earnings	Seen by anyone with the link	Permissions take long to set up	Kept apart from the estimate and closed by default
New clients	Paid ads on social media	Inbound flow only	Hundreds of guests at every event see you in the app

Swipe the cards sideways →

Spreadsheets and messengers

Agency site and taking requests: A site builder for a separate fee
What happens after the contract is signed?: Data is copied over by hand
Guest seating and the timeline: No: paper or a separate program
An app for guests: No
The agency’s earnings: Seen by anyone with the link
New clients: Paid ads on social media

Ordinary CRM

Agency site and taking requests: A form on someone else’s site
What happens after the contract is signed?: The deal is closed, the work happens outside the CRM
Guest seating and the timeline: No
An app for guests: No
The agency’s earnings: Permissions take long to set up
New clients: Inbound flow only

EventHub Organizations

Agency site and taking requests: A built-in site on your own address, ready for search
What happens after the contract is signed?: The request becomes an event at once
Guest seating and the timeline: Interactive tables, print, timing
An app for guests: Opens by link, with your logo
The agency’s earnings: Kept apart from the estimate and closed by default
New clients: Hundreds of guests at every event see you in the app

Questions

Frequently asked questions

Did not find the answer? Write to us — we reply within a working day.

Yes — a CRM built for a wedding or event agency, not adapted from a sales one: the agency’s site brings requests in from search, the pipeline takes them to a signed contract, the client book recognises a returning couple by their phone number, and a booked request becomes an event with a budget, seating and a team. It suits an independent planner and a team of ten alike.

Set up your organization today — and rid the agency of chaos

Create a profile in 2 minutes, put the studio’s site together and test the pipeline on the first requests.

Create an organization for free Sign in to an existing account

A profile in 2 minutes
A studio site in an evening
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